Administrators can mass assign specific roles to users across organizations in the USA Performance, such as Rating and Reviewing Official or PRB Member. This ensures users have the right permissions to perform their duties, supporting an organized and efficient performance management process.
- Click Admin.
- Click Assign User Roles under Users & Permissions.
The Assign Roles tab will open. Here are the fields and descriptions:
Role to Assign (Dropdown): Allows administrators to select a specific system role (e.g., Rating Official, Reviewing Official, Administrator, PRB Member) that will be assigned to selected users.
Search (Field + Button): Enables searching for users by name, email, organization, or keyword to quickly locate individuals.
Reset (Button): Clears search filters and restores the full user list.
Select All: Selects all currently displayed users in the table.
Unselect All: Clears all selected users.
Assign Role (Top Button): Applies the selected role to all users currently checked in the list.
Select User(s): Checkbox column allowing administrators to select one or more users to assign roles.
Name: Displays the full name of the user.
Email: Shows the user's official government email address associated with the account.
Organization: Lists the organizational unit, office, or division to which the user belongs.
Pay Plan–Series–Grade: Displays the employee's pay plan, occupational series, and grade (e.g., GS-0343-12, ES-00).
Roles: Lists all system roles currently assigned to the user (e.g., Rating Official, Reviewing Official, Administrator, Appointing Authority, PRB Member).
Display Records (Dropdown): Allows users to choose how many entries to display per page (e.g., 10, 25, 50).
Pagination Controls (First, Previous, Numbered Pages, Next, Last): Enables navigation across multiple pages of user records.
- Select the appropriate role from the Role to Assign drop-down selection.
- Select the Select User(s) check box to the left of the employee's name(s) for which the role should be assigned.
- Click Assign Role located at either the top or bottom of the page. You will receive a confirmation message.