Performance Review Board (PRB) Group Process

PRB recommended ratings are entered into the system by the PRB Chair. The PRB Chair may sign each plan individually or batch sign all plans at once.

PRB members from external agencies can be added to a PRB group. If the external member has an existing USA Performance user profile, contact the applicable USA Performance account manager to add the external member to the PRB Group.  

If the external member does not have USA Performance access, the administrator will work with the external agency to gather requirements for whitelisting the IP address. A user profile can then be created within the agency environment and the PRB member role assigned within the User Roles tab. Then the external member can be added to the PRB group. 

Create PRB Group 

1. Click Admin. 

2. Click Manage PRB Groups under SES Configuration.

   

3. The Manage PRB Groups tab will open. 

Here are the field and column descriptions for the Manage PRB Groups tab in USA Performance.  

Filters & Page Controls

• Create PRB Group - Opens the page to enter a unique group name, assign members, and designate a chair,
• Filter records - This field allows you to search or limit the records shown based on specific information you enter—such as group names, organization, or other attributes.
• Display Records (Dropdown) - Controls how many user records appear per page (e.g., 10,25, 50)
• Pagination Controls (First, Previous, Next, Last) - Navigate through multiple pages of users.

Column Definitions

• Group Name - The official name assigned to a specific PRB group. Examples: “Senior Executive PRB,” “Agency PRB 2026 Cycle.”
• Organization - The agency, sub-agency, or component to which the PRB group belongs.
• Total Members - The number of individuals assigned to the PRB group as members.
• Total Chairs - The number of individuals assigned as Chairs within the PRB group. A PRB may have one or more Chairs depending on agency rules.

4. Click Create PRB Group. 

5. Enter a PRB Group Name and select a PRB member from the Available PRB Members drop down. To appear as a selection in this drop down, the user must have been designated as a PRB Member in the user profile.

   On the Add/Edit PRB Group tab, the following fields and buttons appear: 

Filters & Page Controls

• PRB Group Name - The name of the Performance Review Board (PRB) group. This identifies which board or panel the user is viewing or editing.
• Available PRB Members - A list of individuals who are eligible to serve on the PRB but are not yet assigned to the selected PRB group.
• Add Member to Group - An action or control used to add a selected individual from the “Available PRB Members” list into the current PRB group.
• Add Member to Group as Chair - An action that adds the selected individual to the PRB group and designates them as the Chair of the group.
• Submit Changes (Button) - Saves and applies all updates made to the PRB group (e.g., adding/removing members, assigning a chair).

Column Definitions

• PRB Chair? (Checkbox) - Checkmark indicator showing whether a particular member is designated as the Chair of the PRB group (typically a yes/no or checkbox). 
• Name - The full name of a PRB member or candidate being displayed or managed within the system.
• Email - The USA Performance-registered email address associated with the PRB member; used for system notifications.

• Action - Column containing available operations related to that member (e.g., Remove from Group).

   

5. Click Add Member to Group.

6. Clicking Add Member to Group will move the user’s name from the Available PRB Members drop down list to the PRB Member list.
7. Click Submit Changes to save the new PRB Group.

Delete PRB Groups

1. Click Admin.
2. Click Manage PRB Groups under SES Configuration.

3. The Manage PRB Groups tab will open. Click the PRB Group to be deleted.
4. Click Delete Group.

5. You will be asked to confirm your action. Click Yes, Delete Group. You will receive a confirmation message.

Add a Performance Review Board Chair

1. Select a Member from the Available PRB Members drop down or select the Member under the PRB Chair? column.
2. Click Add Member to Group as Chair.

1. The Member will now appear as the PRB Chair.
2. Click Submit Changes. You will receive a confirmation message.

Remove a user from the Performance Review Board

1. Click Admin.
2. Click Manage PRB Groups under SES Configuration.

3. The Manage PRB Groups will open. Select the PRB group.
4. On the Add/Edit PRB Group tab, click Remove From Group associated with the PRB Member is no longer needed.

5. The user will immediately be removed from the PRB group; however, the username will remain in the Available PRB Members drop down.
6. Click Submit Changes. You will receive a confirmation message.